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Electronic Report Transmission |
  
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Electronic Report Transmission |
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There are a lot of reasons that using FP2 is useful for a department, but next to compensation, nothing is quite so important as reporting.
The reporting structure varies from province to province, but filling out reports is pretty much universal – everyone has a provincial body that they report to, in one way or another.
FP2 does it’s best to streamline the reporting process by offering electronic report transmission wherever possible. This means that you can create electronic files and either email them or upload them directly to a government website, speeding up the reporting process and ensuring that you don’t have to re-enter records that you have already entered in FP2.
The first step to creating an electronic transmission happens automatically, while you are creating an Incident report. FP2 checks the Response Type and other info in the incident record, and determines if it’s an incident that must be reported to the provincial authority. If it is reportable, then a “Transfer” checkbox is turned on in the Transfer Tab on the lower right corner of the Incident record window.
Figure 1
FP2 will also “Validate” the incident, checking it against the provincial requirements to ensure that all mandatory information has been filled out. Unfortunately, we can’t check that the information is accurate, only that it’s all been filled out – accuracy, you have to handle yourself.
Once you are ready to submit incidents electronically, go to the Reports-->Mgt Report Menu-->Create <Province> Transmission File. You will then be asked for a cut-off date. When you select a cut-off date, all incidents with a “Transfer” flag turned on that occur on or before the cut-off date, will be included in the electronic transmission file.
FP2 will then re-run the validation process on all incidents that are included in the electronic transmission, and display a list of incidents with missing information.